Business Valuation
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Business Valuation · Sample analysis
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Chief
Illustrative example
Business appraisal
Harbor Manufacturing Co.
Harbor Manufacturing Co.
- Valuation date
- TTM review period
- Report date
- Illustrative
- Transaction
- Initial acquisition
- Prepared for
- SBA acquisition lender
- Report ID
- ···
Prepared by
Chief
Illustrative example for demonstration purposes only. Harbor Manufacturing is fictional and not a Chief client. No figures here describe a real transaction.
Cover
Page 1
Conclusion of Value
Chief, using accepted methods of valuation and subject to the assumptions and limiting conditions incorporated herein, has estimated the Fair Market Value of the 100% equity interest of Harbor Manufacturing Co., as of the valuation date, to be best expressed as:
Concluded value
$4.8M
Reasonable range
$4.5M – $5.2M
Implied multiple
5.9x EBITDA
Conclusion of value
Page 2
Preparer's Statement
The preparer certifies that, to the best of the preparer's knowledge and belief, the following statements are true and correct.
- •The statements of fact expressed herein are true and correct. The analyses, opinions and conclusions are limited only by the reported assumptions and limiting conditions.
- •The preparer has no present or prospective interest in the subject business and no personal interest with respect to the parties involved.
- •The preparer has performed no services for the subject business within the three years before this engagement.
- •The preparer has no bias with respect to the subject business or the parties involved in this assignment.
- •The engagement was not contingent on developing or reporting a predetermined value or direction in value.
- •The compensation for this engagement does not depend on the value concluded, the amount of the loan, or the occurrence of a subsequent event.
- •The analyses, opinions and conclusions were developed, and this report has been prepared, in conformity with the standard of value and professional practice described in Section 1.
- •No one other than the preparer provided significant professional assistance to the person signing this report.
Reliance on information
Financial statements, tax returns, ledgers and management representations were accepted as supplied and tested for internal consistency. No audit or review was performed. Where figures are marked illustrative, they were created for this sample and do not describe a real transaction.
| Signed | Role | Date |
|---|---|---|
| ··· | Valuation analyst, Chief | Illustrative |
| ··· | Reviewing principal, Chief | Illustrative |
Preparer's statement
Page 3
Table 1
Executive Summary
Key observations
- •Revenue grew from $7.4M to $9.4M across the periods reviewed while gross margin compressed from 29.5% to 28.0%.
- •Management proposed $245K of EBITDA adjustments. $196K was supported on evidence, $18K of the vehicle item was supported in part, and the $31K growth investment item was excluded.
- •The proposed price of $5.1M sits $0.3M above the concluded value and inside the reasonable range upper bound of $5.2M.
- •Pro forma debt service coverage on the proposed structure is 1.34x against a 1.25x lender minimum.
Executive summary
Page 4
Table 2
Adjusted Balance Sheet Summary
The valuation assumes the following separately identified assets and liabilities are included in or excluded from the value conclusion. Cash and funded debt are excluded because the transaction is cash-free and debt-free.
| $ in thousands | FY 2024 | FY 2025 | Treatment |
|---|---|---|---|
| Cash and equivalents | 352 | 410 | Excluded |
| Accounts receivable | 980 | 1,060 | Included |
| Inventory | 1,290 | 1,340 | Included |
| Other current assets | 92 | 99 | Included |
| Property and equipment, net | 1,710 | 1,640 | Included at book, see 4.1 |
| Other assets and deposits | 78 | 85 | Included |
| Total assets | 4,502 | 4,634 |
| $ in thousands | FY 2024 | FY 2025 | Treatment |
|---|---|---|---|
| Accounts payable | 655 | 710 | Included |
| Accrued liabilities | 198 | 215 | Included |
| Deferred revenue and customer deposits | 150 | 180 | Included |
| Current portion of long-term debt | 250 | 260 | Excluded, paid at close |
| Long-term debt, equipment and line of credit | 1,410 | 1,150 | Excluded, paid at close |
| Total liabilities | 2,663 | 2,515 |
Book equity, FY 2025
$2,119K
Concluded value
$4.8M
Value above book
$2.7M
Adjusted balance sheet
Page 5
Valuation Methodology and Reconciliation
Each approach is developed on its own inputs and shown separately. The conclusion follows the primary method, and the supporting indications test it rather than being averaged into it mechanically.
| Method | Basis | Indication | Weight |
|---|---|---|---|
| Income approach | Capitalized normalized cash flow | $4,700K | 40% |
| Market approach | Guideline EBITDA multiple, 6.0x | $4,900K | 20% |
| Transaction approach | Precedent set median, 5.9x | $4,800K | 40% |
| Weighted indication, rounded | $4,800K | 100% |
Figure 1: Indications by method, $K
Why these weights
- •Income approach, 40%: captures Harbor's own cash generation, but the rate build-up carries judgment.
- •Transaction approach, 40%: closest evidence of what buyers actually paid for comparable shops.
- •Market approach, 20%: guideline multiples are less size-matched, so they act as a cross-check.
Methodology and reconciliation
Page 6
Cross-check
Market Approach: Revenue-Based, No Weight
A revenue multiple was calculated to test the scale of the conclusion. Revenue multiples compare business size well, but revenue alone ignores margin, so this indication is not weighted.
| Measure | Harbor | Comparable median | Indication |
|---|---|---|---|
| TTM revenue | $9,400K | 0.52x | $4,888K |
| Concluded value / revenue | 0.51x | ||
| TTM gross margin | 28.0% | 29.8% | |
| Normalized EBITDA margin | 8.6% | 9.9% |
Harbor's margins sit below the comparable median, which is why the concluded value implies 0.51x revenue against a 0.52x median. The two figures are consistent once margin is considered.
Reading the result
- •The revenue indication lands within 2% of the concluded value.
- •It does not carry weight because it cannot see the margin pressure noted in Section 4.
- •It is included so that a reader can see the conclusion isn't a scale outlier.
Revenue cross-check
Page 7
Table of Contents
Table of contents (1)
Page 8
Continued
Table of Contents
Table of contents (2)
Page 9
Section 1
Introduction
1.1 Purpose and use of the valuation
Chief was engaged to estimate the Fair Market Value of 100% of the equity of Harbor Manufacturing Co. for use by an SBA acquisition lender in evaluating a proposed purchase at $5.1M. The report supports the lender's credit file and is not intended for any other purpose.
1.2 Standard and premise of value
Fair Market Value is the price at which property would change hands between a willing buyer and a willing seller, neither being under compulsion and both having reasonable knowledge of relevant facts. The premise is a going concern with management continuity assumed through a transition period.
| Item | Definition used |
|---|---|
| Interest valued | 100% of equity, control basis |
| Valuation date | End of the TTM period |
| Currency | US dollars, nominal |
| Fiscal year end | December 31 |
| Level of value | Control, marketable |
1.3 Intended users
Use of this report is restricted to the engaging lender and the buyer for the purpose stated in 1.1. No other person is an intended user, and no other person may rely on it without Chief's written consent.
Introduction
Page 10
Section 1, cont.
1.4 Scope, Procedures and Limits
The following procedures were performed in developing the conclusion of value.
| Procedure | Evidence | Status |
|---|---|---|
| Financial statement review | FY 2023 to FY 2025 and TTM | Performed |
| Tax return tie-out | Three years of returns | Performed |
| General ledger review | Account detail, TTM | Performed |
| Management interview | Owner and operations lead | Performed |
| Industry and economic research | Public and licensed sources | Performed |
| Comparable transaction search | 12 records retained from 41 screened | Performed |
| Lease and contract review | Facility lease, top contracts | Performed |
Specifically, the following were not performed
- •No inspection of the premises and no site visit.
- •No appraisal of real estate, machinery, equipment or other fixed assets. Book values are relied on as supplied.
- •No audit, review or compilation of the financial statements.
- •No legal, environmental, tax-structure or regulatory diligence.
- •No independent verification of customer contracts beyond the sample reviewed.
Scope of work
Page 11
Section 1, cont.
1.5 Assumptions and Limiting Conditions
- •Information supplied by management and the seller is assumed to be accurate and complete unless an inconsistency was found, in which case it is noted in the report.
- •Title to the business and its assets is assumed to be good and marketable, free of liens except those disclosed.
- •The business is assumed to comply with applicable laws, licenses and permits. No compliance review was performed.
- •No hidden or unexpected conditions of the business, its assets or its premises are assumed beyond those disclosed.
- •Responsible ownership and competent management are assumed. The valuation assumes a transition period supported by the seller.
- •The conclusion is as of the valuation date and does not reflect events occurring afterward.
- •Future estimates are expectations, not guarantees. Actual results will differ, and the differences may be material.
- •The report is not an opinion on the fairness of the transaction to any party or on the ability of the business to repay a loan.
- •Possession of this report does not carry the right of publication. It may not be used for any purpose other than stated without prior written consent.
- •The report contains confidential information and should be handled under the lender's information-security policy.
Assumptions and conditions
Page 12
Section 2
Summary Description of the Business
2.1 History and general description
Harbor Manufacturing Co. is a fictional custom metal fabrication shop founded in 2004. It cuts, forms, welds and finishes sheet and plate components for industrial equipment makers, construction suppliers and regional distributors.
Services and products
| Line | Share of revenue | Gross margin |
|---|---|---|
| Sheet metal fabrication | 46% | 29.5% |
| Structural and plate work | 28% | 26.5% |
| Welded assemblies | 18% | 28.0% |
| Finishing and coating | 8% | 31.0% |
Roughly two thirds of revenue repeats from customers served for three or more years. The remainder is project-based, which makes quarterly revenue lumpy.
Business description
Page 13
Section 2, cont.
2.2 Operations and Readiness
Six areas a buyer tests before relying on earnings were reviewed and scored. Higher means more transferable.
| Area | Score | Observation |
|---|---|---|
| Financial records | 4 of 5 | Monthly closes, tax-basis books, clean tie-out |
| Customer base | 3 of 5 | Top five customers hold 39% of revenue |
| Management depth | 2 of 5 | Seller makes most pricing decisions |
| Systems and process | 3 of 5 | ERP in use, quoting is manual |
| Equipment condition | 4 of 5 | Average age 8 years, maintained |
| Facility and lease | 3 of 5 | Related-party lease needs a market reset |
2.2.5 Records, systems and transferability
Financial records are clean enough to support diligence without remediation first. Core processes exist but rely on institutional knowledge that is not written down. Quoting and estimating sit with the seller and two long-tenured staff.
- •A documented transition plan of six months is assumed.
- •Two shop leaders have signed retention incentives.
- •Quoting templates should be captured before close.
Operations and readiness
Page 14
Section 2, cont.
2.3 Management, Ownership and Transition
| Role | Person | Tenure | Post-close |
|---|---|---|---|
| General manager and owner | Seller | 22 years | Six-month transition |
| Operations lead | Employee A | 14 years | Retained |
| Estimating lead | Employee B | 11 years | Retained |
| Controller (part-time) | Contractor | 6 years | Retained |
| Sales | Seller and one rep | 9 years | Rep retained |
The seller owns 100% of the equity. Owner compensation of $260K TTM exceeds the $140K cost of a market-rate replacement general manager, supporting a $120K adjustment in the normalized earnings analysis.
Transition assumptions
- •The seller remains for six months at no additional pay beyond the seller note terms.
- •A replacement general manager is hired within the first 120 days at the market rate.
- •No customer is expected to leave because of the ownership change, but the top five are discussed in Section 2.4.
Management and ownership
Page 15
Section 2, cont.
2.4 Major Valuation Considerations
Items that move value up or down are ranked below, weakest first. Each is discussed in 2.2 and 2.3.
| Rank | Consideration | Direction | Effect |
|---|---|---|---|
| 1 | Margin compression, 29.5% to 28.0% | Down | Lowers normalized run-rate |
| 2 | Key-person reliance on the seller | Down | Raises risk premium |
| 3 | Customer concentration, top five at 39% | Down | Raises risk premium |
| 4 | Related-party lease | Neutral | Reset to market at close |
| 5 | Revenue growth of 12.6% a year | Up | Supports the multiple |
| 6 | Maintained equipment base | Up | Limits near-term capex |
How the conclusion reflects them
The 5.9x multiple sits near the middle of the comparable set. Growth and equipment condition support it, while concentration and key-person risk keep it from the higher end of the set. Margin compression is reflected by using TTM earnings rather than the stronger FY 2023 figure.
Value considerations
Page 16
Section 3
Economy and Industry
3.1 Economy
Conditions affecting small-business transactions were reviewed as of the valuation date. The summary below uses illustrative figures and describes how a Chief report presents them.
| Indicator | Prior year | Current | Direction |
|---|---|---|---|
| Real GDP growth | 2.4% | 2.1% | Slower |
| Manufacturing PMI | 49.8 | 51.2 | Expanding |
| 10-year Treasury yield | 4.2% | 4.4% | Higher |
| SBA 7(a) prime-based rate | 10.5% | 10.25% | Lower |
| Core inflation | 3.1% | 2.8% | Easing |
| Small-business confidence index | 92 | 96 | Improving |
Manufacturing activity returned to expansion territory while financing costs eased slightly. Both help demand for Harbor's products and the affordability of the acquisition debt, though a higher risk-free rate raises the discount rate used in the income approach.
Economy
Page 17
Section 3, cont.
3.1 Small-Business Acquisition Lending
Figure 2: SBA 7(a) loans approved, thousands per fiscal year (illustrative)
| Measure | FY 2024 | FY 2025 | Change |
|---|---|---|---|
| Loans approved (count) | 39,100 | 43,200 | +10.5% |
| Average loan size | $505K | $521K | +3.2% |
| Business acquisition share | 26% | 29% | +3 pts |
| Median interest rate | 10.5% | 10.25% | −25 bps |
Acquisition lending has grown as a share of SBA volume. Lenders are asking for stronger earnings analysis because acquisition loans rely on a single operating business and a change in ownership.
Economy, small-business lending
Page 18
Section 3, cont.
3.2 Industry and Overall Impact on the Business
Harbor operates in fabricated metal product manufacturing, NAICS 332. The industry serves construction, industrial equipment, energy and transportation customers.
| Industry | NAICS | Evidence recorded | Sales used |
|---|---|---|---|
| Sheet metal work | 332322 | 41 transactions | 6 |
| Structural metal | 332312 | 28 transactions | 3 |
| Machine shops | 332710 | 33 transactions | 2 |
| Other fabricated metal | 332999 | 19 transactions | 1 |
Impact on Harbor
- •Demand is cyclical and tied to construction and equipment orders, which is visible in Harbor's quarterly revenue.
- •Input costs for steel and aluminum moved sharply in the review period, contributing to gross margin pressure.
- •Skilled welder availability limits growth. Harbor reports a stable crew with low turnover.
- •Customers regularly dual-source, which keeps pricing disciplined and explains concentration limits.
Industry
Page 19
Section 4
Financial Analysis
Four periods were analyzed: FY 2023, FY 2024, FY 2025 and the trailing twelve months (TTM). Statements were taken from the accountant's year-end packages and tied to tax returns.
| Source | Periods | Used for |
|---|---|---|
| Accountant financials | FY 2023 to FY 2025 | Balance sheet and P&L |
| Tax returns, Form 1120-S | FY 2023 to FY 2025 | Tie-out of net income |
| Internal monthly books | Trailing twelve months | TTM and seasonality |
| General ledger | Trailing twelve months | Adjustment testing |
| Bank statements | Trailing twelve months | Cash proof |
Fiscal period applied
The valuation relies on TTM results as the primary earnings base. FY 2025 and FY 2024 are shown for trend and are weighted lower because TTM reflects current cost levels and current pricing.
Periods
4
Statements tied
3 of 3
Unresolved variances
0
Financial analysis
Page 20
Section 4.1
Balance Sheets: Assets
| $ in thousands | FY 2024 | FY 2025 | Change |
|---|---|---|---|
| Cash and equivalents | 352 | 410 | 58 |
| Accounts receivable | 980 | 1,060 | 80 |
| Inventory | 1,290 | 1,340 | 50 |
| Other current assets | 92 | 99 | 7 |
| Property and equipment, net | 1,710 | 1,640 | (70) |
| Other assets and deposits | 78 | 85 | 7 |
| Total assets | 4,502 | 4,634 | 132 |
Commentary
- •Receivables rose 8.2% on 9.9% higher revenue. Days sales outstanding held near 43 days.
- •Inventory rose 3.9%, below revenue growth, consistent with tighter purchasing.
- •Net property and equipment declined as depreciation of $182K outpaced capital spending of $112K.
- •Cash increased $58K after debt paydown and distributions.
Table 3: Working-capital indicators
| Indicator | FY 2024 | FY 2025 |
|---|---|---|
| Days sales outstanding | 44 | 43 |
| Days inventory (on COGS) | 88 | 87 |
| Days payables (on COGS) | 45 | 47 |
| Current ratio | 2.8x | 2.9x |
Balance sheet, assets
Page 21
Section 4.1, cont.
Balance Sheets: Liabilities and Equity
| $ in thousands | FY 2024 | FY 2025 | Change |
|---|---|---|---|
| Accounts payable | 655 | 710 | 55 |
| Accrued liabilities | 198 | 215 | 17 |
| Deferred revenue and customer deposits | 150 | 180 | 30 |
| Current portion of long-term debt | 250 | 260 | 10 |
| Long-term debt, equipment and line of credit | 1,410 | 1,150 | (260) |
| Total liabilities | 2,663 | 2,515 | (148) |
| Stockholders' equity | 1,839 | 2,119 | 280 |
Table 4: Interest-bearing debt at FY 2025
| Lender | Instrument | Balance | Rate |
|---|---|---|---|
| Regional bank | Equipment term loan | $810K | 7.4% |
| Regional bank | Revolving line of credit | $330K | 9.1% |
| Equipment lessor | Capital lease | $270K | 6.8% |
| Total interest-bearing debt | $1,410K |
All funded debt is paid at close under the cash-free, debt-free structure and replaced by the acquisition financing described in Section 7.
Balance sheet, liabilities
Page 22
Section 4.1, cont.
Operating Expense Detail
| $ in thousands | FY 2023 | FY 2024 | FY 2025 | TTM |
|---|---|---|---|---|
| Salaries and wages | 500 | 610 | 668 | 700 |
| Owner compensation | 245 | 250 | 255 | 260 |
| Payroll taxes and benefits | 140 | 170 | 182 | 190 |
| Rent (related party) | 210 | 215 | 220 | 225 |
| Utilities | 44 | 47 | 50 | 52 |
| Insurance | 61 | 68 | 74 | 78 |
| Professional fees | 42 | 48 | 52 | 55 |
| Legal | 6 | 14 | 52 | 50 |
| Vehicle expenses | 52 | 58 | 62 | 64 |
| Marketing and trade shows | 70 | 82 | 91 | 98 |
| Repairs and maintenance | 58 | 62 | 66 | 70 |
| Depreciation | 188 | 192 | 182 | 174 |
| Other general and administrative | 54 | 128 | 156 | 173 |
| Total operating expenses | 1,670 | 1,944 | 2,110 | 2,189 |
Table 5: Expenses as a percent of revenue
| Line | FY 2023 | FY 2024 | FY 2025 | TTM |
|---|---|---|---|---|
| Salaries and benefits | 11.9% | 12.7% | 12.4% | 12.2% |
| Occupancy and utilities | 3.4% | 3.2% | 3.0% | 2.9% |
| Professional and legal | 0.6% | 0.8% | 1.2% | 1.1% |
| Marketing | 0.9% | 1.0% | 1.0% | 1.0% |
Operating expense detail
Page 23
Section 4.2
Financial Summary
The business traded across four periods. Revenue moved from $7.4M to $9.4M, a compound annual rate of 12.6% over the two full-year steps. The earnings measure used in this valuation is normalized EBITDA, defined in 4.4.
| $ in thousands | FY 2023 | FY 2024 | FY 2025 | TTM |
|---|---|---|---|---|
| Revenue | 7,420 | 8,100 | 8,900 | 9,400 |
| Gross profit | 2,190 | 2,440 | 2,580 | 2,630 |
| Gross margin | 29.5% | 30.1% | 29.0% | 28.0% |
| Operating income | 520 | 496 | 470 | 441 |
| Reported EBITDA | 708 | 688 | 652 | 615 |
| EBITDA margin | 9.5% | 8.5% | 7.3% | 6.5% |
| Net income | 380 | 362 | 331 | 298 |
Figure 3: Revenue and reported EBITDA margin
- •Revenue growth was 9.2%, 9.9% and 5.6% in successive periods.
- •Gross margin fell 150 bps from FY 2023 to TTM as material costs rose faster than prices.
- •Reported EBITDA fell 13% across the periods even as revenue rose 27%.
Financial summary
Page 24
Section 4.3.1
Profit and Loss, With Adjustments: FY 2023
| $ in thousands | As reported | Adjustment | Adjusted |
|---|---|---|---|
| Revenue | 7,420 | – | 7,420 |
| Direct materials | 3,042 | – | 3,042 |
| Direct labor | 1,521 | – | 1,521 |
| Subcontractors and freight | 386 | – | 386 |
| Shop supplies and factory overhead | 281 | – | 281 |
| Gross profit | 2,190 | – | 2,190 |
| Salaries and wages | 500 | – | 500 |
| Owner compensation | 245 | (105) | 140 |
| Payroll taxes and benefits | 140 | – | 140 |
| Rent (related party) | 210 | (20) | 190 |
| Utilities | 44 | – | 44 |
| Insurance | 61 | – | 61 |
| Professional fees | 42 | – | 42 |
| Legal | 6 | – | 6 |
| Vehicle expenses | 52 | (14) | 38 |
| Marketing and trade shows | 70 | – | 70 |
| Repairs and maintenance | 58 | – | 58 |
| Depreciation | 188 | – | 188 |
| Other general and administrative | 54 | – | 54 |
| Operating income | 520 | – | 520 |
| Interest expense | 44 | – | 44 |
| State taxes and other | 96 | – | 96 |
| Adjusted EBITDA | 708 | 139 | 847 |
Profit and loss, FY 2023
Page 25
Section 4.3.2
Profit and Loss, With Adjustments: FY 2024
| $ in thousands | As reported | Adjustment | Adjusted |
|---|---|---|---|
| Revenue | 8,100 | – | 8,100 |
| Direct materials | 3,321 | – | 3,321 |
| Direct labor | 1,661 | – | 1,661 |
| Subcontractors and freight | 421 | – | 421 |
| Shop supplies and factory overhead | 257 | – | 257 |
| Gross profit | 2,440 | – | 2,440 |
| Salaries and wages | 610 | – | 610 |
| Owner compensation | 250 | (110) | 140 |
| Payroll taxes and benefits | 170 | – | 170 |
| Rent (related party) | 215 | (25) | 190 |
| Utilities | 47 | – | 47 |
| Insurance | 68 | – | 68 |
| Professional fees | 48 | – | 48 |
| Legal | 14 | – | 14 |
| Vehicle expenses | 58 | (16) | 42 |
| Marketing and trade shows | 82 | – | 82 |
| Repairs and maintenance | 62 | – | 62 |
| Depreciation | 192 | – | 192 |
| Other general and administrative | 128 | – | 128 |
| Operating income | 496 | – | 496 |
| Interest expense | 42 | – | 42 |
| State taxes and other | 92 | – | 92 |
| Adjusted EBITDA | 688 | 151 | 839 |
Profit and loss, FY 2024
Page 26
Section 4.3.3
Profit and Loss, With Adjustments: FY 2025
| $ in thousands | As reported | Adjustment | Adjusted |
|---|---|---|---|
| Revenue | 8,900 | – | 8,900 |
| Direct materials | 3,649 | – | 3,649 |
| Direct labor | 1,825 | – | 1,825 |
| Subcontractors and freight | 463 | – | 463 |
| Shop supplies and factory overhead | 383 | – | 383 |
| Gross profit | 2,580 | – | 2,580 |
| Salaries and wages | 668 | – | 668 |
| Owner compensation | 255 | (115) | 140 |
| Payroll taxes and benefits | 182 | – | 182 |
| Rent (related party) | 220 | (30) | 190 |
| Utilities | 50 | – | 50 |
| Insurance | 74 | – | 74 |
| Professional fees | 52 | – | 52 |
| Legal | 52 | (45) | 7 |
| Vehicle expenses | 62 | (17) | 45 |
| Marketing and trade shows | 91 | – | 91 |
| Repairs and maintenance | 66 | – | 66 |
| Depreciation | 182 | – | 182 |
| Other general and administrative | 156 | – | 156 |
| Operating income | 470 | – | 470 |
| Interest expense | 40 | – | 40 |
| State taxes and other | 99 | – | 99 |
| Adjusted EBITDA | 652 | 207 | 859 |
Profit and loss, FY 2025
Page 27
Section 4.3.4
Profit and Loss, With Adjustments: TTM
| $ in thousands | As reported | Adjustment | Adjusted |
|---|---|---|---|
| Revenue | 9,400 | (22) | 9,378 |
| Direct materials | 3,854 | – | 3,854 |
| Direct labor | 1,927 | – | 1,927 |
| Subcontractors and freight | 489 | – | 489 |
| Shop supplies and factory overhead | 500 | – | 500 |
| Gross profit | 2,630 | – | 2,630 |
| Salaries and wages | 700 | – | 700 |
| Owner compensation | 260 | (120) | 140 |
| Payroll taxes and benefits | 190 | – | 190 |
| Rent (related party) | 225 | (35) | 190 |
| Utilities | 52 | – | 52 |
| Insurance | 78 | – | 78 |
| Professional fees | 55 | – | 55 |
| Legal | 50 | (45) | 5 |
| Vehicle expenses | 64 | (18) | 46 |
| Marketing and trade shows | 98 | – | 98 |
| Repairs and maintenance | 70 | – | 70 |
| Depreciation | 174 | – | 174 |
| Other general and administrative | 173 | – | 173 |
| Operating income | 441 | – | 441 |
| Interest expense | 38 | – | 38 |
| State taxes and other | 105 | – | 105 |
| Adjusted EBITDA | 615 | 196 | 811 |
Profit and loss, TTM
Page 28
Section 4.3.5
Adjustments Applied: Narrative
| Adjustment | TTM | Basis and support |
|---|---|---|
| Owner compensation to market | +$120K | Seller pay of $260K against a $140K market-rate general manager, supported by payroll registers and a compensation survey. |
| One-time legal expense | +$45K | Settlement and counsel fees for a closed dispute, tied to invoices and the settlement agreement. No activity in TTM beyond closing. |
| Related-party rent to market | +$35K | Rent paid to a seller-owned entity of $225K against a $190K market comparison. A market-rate lease is signed at close. |
| Non-recurring revenue | −$22K | One-time equipment resale removed from earnings because it is not expected to repeat. |
| Vehicle and personal expenses | +$18K | $36K proposed, $18K supported. A vehicle used by the seller's family was traced from bank statements. The work truck remains an operating expense. |
| Supported adjustments | +$196K | Proposed $245K, $49K not supported |
The $31K growth investment item was excluded because trade-show and marketing spend recurs in every period reviewed.
Adjustment narrative
Page 29
Section 4.4
Normalized Earnings: Reported to Adjusted EBITDA and SDE
| $ in thousands | FY 2023 | FY 2024 | FY 2025 | TTM |
|---|---|---|---|---|
| Reported EBITDA | 708 | 688 | 652 | 615 |
| Owner compensation to market | 105 | 110 | 115 | 120 |
| One-time legal expense | – | – | 45 | 45 |
| Related-party rent to market | 20 | 25 | 30 | 35 |
| Non-recurring revenue | – | – | – | (22) |
| Vehicle and personal expenses | 14 | 16 | 17 | 18 |
| Total adjustments | 139 | 151 | 207 | 196 |
| Normalized EBITDA | 847 | 839 | 859 | 811 |
| Owner compensation add-back | 105 | 110 | 115 | 120 |
| Seller discretionary earnings | 987 | 979 | 999 | 951 |
Normalized EBITDA is the primary earnings base because the buyer will install a paid general manager. Seller discretionary earnings (SDE) is shown for reference only because the structure replaces the owner's labor.
Figure 4: Reported and normalized EBITDA, $K
Normalized earnings
Page 30
Section 4.5
Projection of Future Results
The income approach uses a five-year projection prepared by Chief from the TTM base. It is not a management forecast. Growth fades toward a long-term rate.
| $ in thousands | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 |
|---|---|---|---|---|---|
| Revenue growth | 5.0% | 4.0% | 3.5% | 3.0% | 3.0% |
| Revenue | 9,870 | 10,265 | 10,624 | 10,943 | 11,271 |
| Normalized EBITDA | 852 | 886 | 917 | 944 | 973 |
| EBITDA margin | 8.6% | 8.6% | 8.6% | 8.6% | 8.6% |
| Less taxes at 25% of EBIT | (170) | (178) | (186) | (193) | (200) |
| Plus depreciation | 174 | 174 | 174 | 174 | 174 |
| Less capital spending | (190) | (190) | (190) | (190) | (190) |
| Less change in working capital | (75) | (63) | (57) | (51) | (52) |
| Net cash flow | 591 | 629 | 658 | 684 | 705 |
- •Margin is held at the TTM normalized level, not restored to FY 2023.
- •Capital spending of $190K exceeds depreciation, reflecting equipment refresh.
- •Working capital grows with revenue at 16% of the revenue change.
Projection
Page 31
Section 4.6
Ratio Analysis
| Ratio | FY 2024 | FY 2025 | Industry median | Read |
|---|---|---|---|---|
| Gross margin | 30.1% | 29.0% | 29.8% | Below median |
| Operating margin | 6.1% | 5.3% | 6.4% | Below median |
| Current ratio | 2.8x | 2.9x | 2.0x | Strong |
| Debt to equity | 1.0x | 0.7x | 0.9x | Improving |
| Asset turnover | 1.8x | 1.9x | 1.7x | Above median |
| Interest coverage | 11.8x | 11.8x | 7.5x | Strong |
| Days sales outstanding | 44 | 43 | 46 | Better |
| Revenue per employee | $156K | $171K | $162K | Above median |
Interpretation
Balance sheet strength and receivable collection are better than peers. Profitability is the weak spot, which explains why Harbor trades near the median multiple rather than above it despite faster growth.
Figure 5: Operating margin against the industry median
Ratio analysis
Page 32
Section 5
Market Approach: Comparable Transaction Analysis
5.1 Comparable transaction set
Completed sales of private fabricated-metal businesses were drawn from a licensed transaction database. Twelve records were retained after screening for size, date and available financial detail. The records below are fictional and shown for illustration.
| ID | Region | Business type | Closed | Price $K | Revenue $K | EBITDA $K |
|---|---|---|---|---|---|---|
| C-01 | South Central | Sheet metal fabrication | 2024 Q1 | 3,900 | 7,200 | 690 |
| C-02 | Southeast | Structural metal fabrication | 2024 Q2 | 6,100 | 10,800 | 1,030 |
| C-03 | Midwest | Machine shop | 2024 Q2 | 2,800 | 5,100 | 540 |
| C-04 | Southwest | Precision sheet metal | 2024 Q3 | 4,400 | 8,300 | 830 |
| C-05 | Mountain | Architectural metal | 2024 Q4 | 3,100 | 5,900 | 490 |
| C-06 | Great Lakes | Plate and tank fabrication | 2025 Q1 | 7,200 | 12,400 | 1,090 |
| C-07 | South Central | Custom fabrication | 2025 Q1 | 3,600 | 6,700 | 610 |
| C-08 | Northeast | Industrial fabrication | 2025 Q2 | 5,050 | 9,200 | 860 |
| C-09 | Southeast | Sheet metal fabrication | 2025 Q2 | 2,500 | 4,600 | 480 |
| C-10 | Midwest | Structural steel | 2025 Q3 | 8,400 | 14,100 | 1,140 |
| C-11 | Southwest | Machine shop | 2025 Q4 | 3,300 | 5,800 | 480 |
| C-12 | Pacific | Precision fabrication | 2026 Q1 | 4,900 | 8,700 | 660 |
Market approach
Page 33
Section 5, cont.
5.3 Comparable Selection Path
The set was selected by testing Harbor's own industry code first and widening the definition only where the narrower one returned too few completed transactions to be reliable.
| Step | Screen | Records remaining |
|---|---|---|
| 1 | NAICS 332322, sheet metal work | 6 |
| 2 | Add NAICS 332312 and 332710 | 11 |
| 3 | Add related fabricated metal codes | 41 |
| 4 | Closed within 30 months of valuation date | 29 |
| 5 | Revenue between $4M and $15M | 18 |
| 6 | EBITDA and price both disclosed | 12 |
Figure 6: Records retained at each step
The final set is wider than a single code, but every record is a fabricated-metal job shop selling for between 0.4x and 0.7x revenue, close to Harbor's profile.
Comparable selection path
Page 34
Section 5, cont.
5.4 Comparable Multiples
| ID | Price / revenue | Price / EBITDA | EBITDA margin |
|---|---|---|---|
| C-01 | 0.54x | 5.65x | 9.6% |
| C-02 | 0.56x | 5.92x | 9.5% |
| C-03 | 0.55x | 5.19x | 10.6% |
| C-04 | 0.53x | 5.30x | 10.0% |
| C-05 | 0.53x | 6.33x | 8.3% |
| C-06 | 0.58x | 6.61x | 8.8% |
| C-07 | 0.54x | 5.90x | 9.1% |
| C-08 | 0.55x | 5.87x | 9.3% |
| C-09 | 0.54x | 5.21x | 10.4% |
| C-10 | 0.60x | 7.37x | 8.1% |
| C-11 | 0.57x | 6.88x | 8.3% |
| C-12 | 0.56x | 7.42x | 7.6% |
| Statistic | Price / revenue | Price / EBITDA |
|---|---|---|
| Low | 0.53x | 5.19x |
| Median | 0.55x | 5.91x |
| Mean | 0.55x | 6.14x |
| High | 0.60x | 7.42x |
Comparable multiples
Page 35
Section 5, cont.
5.5 Market Evidence and Indication of Value
Each valuation measure is one row. The coefficient of variation and confidence assessment sit beside the result so a reader can judge how much to lean on each.
| Measure | Harbor metric | Multiple | Indication | CoV | Confidence |
|---|---|---|---|---|---|
| Price / EBITDA, median | $811K | 5.9x | $4,785K | 13% | High |
| Price / EBITDA, mean | $811K | 6.0x | $4,866K | 13% | High |
| Price / revenue, median | $9,400K | 0.52x | $4,888K | 11% | Moderate |
| Price / gross profit | $2,630K | 1.8x | $4,734K | 16% | Moderate |
| Selected indication | 5.9x | $4,800K |
Figure 7: Indications by measure, $K
The EBITDA multiples carry the most weight because they respond to the quality of earnings. The selected indication of $4.8M rounds the median EBITDA result.
Market evidence and indication
Page 36
Section 6
Adjustments to Indicated Values
Before reconciliation, each indicated value is reviewed for the level of control and marketability it embeds.
| Method | Embedded basis | Control adj. | Marketability adj. | Adjusted |
|---|---|---|---|---|
| Income approach | Control, marketable | None | None | $4,700K |
| Market approach | Control, marketable | None | None | $4,900K |
| Transaction approach | Control, marketable | None | None | $4,800K |
Transaction records are sales of control interests in private companies, so they already reflect marketability of a private business. No further discount for lack of marketability is taken. The income approach capitalizes cash flow available to a controlling buyer, so no additional control premium is applied.
Items considered and not applied
- •Key-person discount: addressed in the risk premium of the income approach.
- •Customer concentration discount: addressed in the company-specific premium of 1.5%.
- •Blockage and similar discounts: not applicable to a 100% interest.
Adjustments to indicated values
Page 37
Section 7
Review of the Final Estimate for Reasonableness
The final estimate is tested against the proposed financing and purchase price to confirm it isn't an outlier from the lender's perspective.
| Test | Result | Read |
|---|---|---|
| Concluded value versus price | $4.8M against $5.1M | Price 6% above value |
| Implied multiple | 5.9x normalized EBITDA | At comparable median |
| Implied price multiple | 6.3x normalized EBITDA | Within the 4.7x to 7.4x set range |
| Value as % of revenue | 51% | Consistent with comparables |
| Pro forma DSCR | 1.34x | Meets 1.25x minimum |
| Equity injection | $920K, 18% | Above the SBA 10% minimum |
The price is within the reasonable range of $4.5M to $5.2M. The $0.3M difference between price and concluded value is covered by buyer equity and a seller note on full standby.
Review of the final estimate
Page 38
Section 7, cont.
Sources and Uses and Debt Service
Table 6: Sources and uses at close, $K
| Sources | $K | Uses | $K |
|---|---|---|---|
| SBA 7(a) loan | 3,600 | Purchase price | 5,100 |
| Seller note | 580 | Closing costs and fees | ··· |
| Buyer equity | 920 | Working capital | ··· |
| Total sources | 5,100 | Total uses | 5,100 |
Table 7: Annual debt service
| Instrument | Terms | Annual $K |
|---|---|---|
| SBA 7(a) loan, $3.6M | 10.25%, 10-year amortization | 593 |
| Seller note, $580K | 2.0% interest, principal on standby | 12 |
| Total debt service | 605 |
Normalized EBITDA
$811K
Debt service
$605K
DSCR
1.34x
Coverage is calculated as normalized EBITDA divided by annual debt service. A lender will usually also test after owner replacement cost and taxes. Those tests are in the QoE report.
Sources and uses, debt service
Page 39
Section 7, cont.
Sensitivity of Value and Coverage
Table 8: Concluded value by multiple and EBITDA, $K
| Normalized EBITDA | 5.4x | 5.9x | 6.4x |
|---|---|---|---|
| $731K (−10%) | 3,947 | 4,313 | 4,678 |
| $811K (base) | 4,379 | 4,785 | 5,190 |
| $892K (+10%) | 4,817 | 5,263 | 5,709 |
Table 9: DSCR by EBITDA
| Case | EBITDA | Debt service | DSCR |
|---|---|---|---|
| Downside, −10% | $730K | $605K | 1.21x |
| Base | $811K | $605K | 1.34x |
| Excluded item added back | $842K | $605K | 1.39x |
| Downside, −20% | $649K | $605K | 1.07x |
Coverage stays above 1.0x through a 20% decline in earnings, and above the 1.25x minimum through roughly a 7% decline. That is the cushion a credit committee should weigh.
Sensitivity
Page 40
Section 8
Supporting Valuation Approaches
Each method below was developed independently on its own inputs. They are shown to test the primary conclusion.
| Approach | Applied | Indication | Why |
|---|---|---|---|
| Income, capitalization | Yes, primary | $4,700K | Stable earnings base |
| Market, guideline multiple | Yes, supporting | $4,900K | Cross-check |
| Transaction, precedent sales | Yes, primary | $4,800K | Closest buyer evidence |
| Asset, adjusted book | Floor only | $2,119K | Excludes goodwill |
| Income, discounted cash flow | Not applied | — | No management forecast supplied |
Why discounted cash flow was not applied
The income approach was applied as a capitalization of normalized cash flow because no forecast of future cash flow was provided for this engagement. Chief's own five-year projection in 4.5 supports the capitalization inputs but is not used as a separate discounted cash flow indication.
Supporting approaches
Page 41
Section 8, cont.
Income Approach: Capitalized Cash Flow
| $ in thousands | TTM |
|---|---|
| Normalized EBITDA | 811 |
| Less depreciation | (174) |
| Normalized EBIT | 637 |
| Less taxes at 25% | (159) |
| Net operating profit after tax | 478 |
| Plus depreciation | 174 |
| Less capital spending | (190) |
| Less change in working capital | (24) |
| Net cash flow | 438 |
Table 10: Capitalization
| Item | Value |
|---|---|
| Net cash flow, TTM | $438K |
| Expected growth next year, 3.0% | $451K |
| Discount rate (WACC) | 12.6% |
| Long-term growth | 3.0% |
| Capitalization rate | 9.6% |
| Indicated value | $4,700K |
Net cash flow of $451K divided by a capitalization rate of 9.6% gives an indicated enterprise value of $4.7M.
Income approach
Page 42
Section 8, cont.
Discount Rate Build-Up
| Component | Rate | Source |
|---|---|---|
| Risk-free rate | 4.4% | 20-year Treasury |
| Equity risk premium | 5.5% | Published long-term |
| Size premium | 3.7% | Micro-cap decile |
| Industry premium | 0.9% | Fabricated metals |
| Company-specific premium | 1.5% | Concentration, key person |
| Cost of equity | 16.0% |
Table 11: Weighted average cost of capital
| Capital | Weight | Cost | Contribution |
|---|---|---|---|
| Equity | 60% | 16.0% | 9.6% |
| Debt, after tax | 40% | 7.5% | 3.0% |
| WACC | 100% | 12.6% |
The debt cost uses a 10.0% pre-tax acquisition borrowing rate with a 25% tax shield. The capital structure reflects the proposed 60% equity and 40% debt mix and a lender-typical industry benchmark.
Discount rate build-up
Page 43
Section 8, cont.
Asset Approach: Adjusted Net Book Value
| $ in thousands | Book | Adjustment | Adjusted |
|---|---|---|---|
| Current assets, excluding cash | 2,499 | 0 | 2,499 |
| Property and equipment | 1,640 | ··· | 1,640 |
| Other assets | 85 | 0 | 85 |
| Current liabilities, excluding debt | (1,105) | 0 | (1,105) |
| Adjusted net asset value (floor) | 3,119 |
No fixed-asset appraisal was supplied, so equipment is carried at book value. The adjusted asset value is therefore a floor and not a value indication. The difference to the concluded value represents goodwill and intangible value of about $2.6M.
Asset floor
$3.1M
Concluded value
$4.8M
Goodwill share
35%
Asset approach
Page 44
Section 8, cont.
Reconciliation and Final Conclusion
| Method | Indication $K | Weight | Contribution $K |
|---|---|---|---|
| Income approach | 4,700 | 40% | 1,880 |
| Market approach | 4,900 | 20% | 980 |
| Transaction approach | 4,800 | 40% | 1,920 |
| Weighted indication | 100% | 4,780 |
The weighted indication of $4,780K is rounded to $4.8M. The reasonable range of $4.5M to $5.2M brackets the lowest and highest indications plus a margin for judgment.
Figure 8: Indication range, $M
Reconciliation
Page 45
Section 8, cont.
Final Conclusion
Based on the analysis described in this report, and subject to the assumptions and limiting conditions that accompany it, the Fair Market Value of 100% of the equity of Harbor Manufacturing Co., on a cash-free, debt-free basis, is concluded to be:
Concluded value
$4.8M
Range
$4.5M to $5.2M
Multiple
5.9x
Final conclusion
Page 46
Appendix A
Income Statement as Reported
| $ in thousands | As reported |
|---|---|
| Revenue | 8,900 |
| Direct materials | 3,649 |
| Direct labor | 1,825 |
| Subcontractors and freight | 463 |
| Shop supplies and factory overhead | 383 |
| Gross profit | 2,580 |
| Salaries and wages | 668 |
| Owner compensation | 255 |
| Payroll taxes and benefits | 182 |
| Rent (related party) | 220 |
| Utilities | 50 |
| Insurance | 74 |
| Professional fees | 52 |
| Legal | 52 |
| Vehicle expenses | 62 |
| Marketing and trade shows | 91 |
| Repairs and maintenance | 66 |
| Depreciation | 182 |
| Other general and administrative | 156 |
| Operating income | 470 |
| Interest expense | 40 |
| State taxes and other | 99 |
| Net income | 331 |
Appendix A, financial statements
Page 47
Appendix A, cont.
Income Statement as Reported: TTM
| $ in thousands | As reported |
|---|---|
| Revenue | 9,400 |
| Direct materials | 3,854 |
| Direct labor | 1,927 |
| Subcontractors and freight | 489 |
| Shop supplies and factory overhead | 500 |
| Gross profit | 2,630 |
| Salaries and wages | 700 |
| Owner compensation | 260 |
| Payroll taxes and benefits | 190 |
| Rent (related party) | 225 |
| Utilities | 52 |
| Insurance | 78 |
| Professional fees | 55 |
| Legal | 50 |
| Vehicle expenses | 64 |
| Marketing and trade shows | 98 |
| Repairs and maintenance | 70 |
| Depreciation | 174 |
| Other general and administrative | 173 |
| Operating income | 441 |
| Interest expense | 38 |
| State taxes and other | 105 |
| Net income | 298 |
Appendix A, statement TTM
Page 48
Appendix B
Source Documents Reviewed
| Document | Period | Status |
|---|---|---|
| Accountant financial statements | FY 2023 to FY 2025 | Received |
| Federal tax returns, Form 1120-S | FY 2023 to FY 2025 | Received |
| Monthly internal financials | TTM | Received |
| General ledger detail | TTM | Received |
| Bank statements | TTM | Received |
| Facility lease | Current | Received |
| Letter of intent | Current | Received |
| Customer list by revenue | TTM | Received |
| Payroll registers | TTM | Received |
| Fixed asset register | FY 2025 | Open item |
| Inventory count | Year end | Open item |
Two items remained open at issuance. They do not change the conclusion but are listed so the lender can track them.
Appendix B, source documents
Page 49
Appendix C
Glossary of Terms
| Term | Meaning |
|---|---|
| Fair Market Value | Price between a willing buyer and seller, neither compelled, both informed. |
| EBITDA | Earnings before interest, taxes, depreciation and amortization. |
| Normalized EBITDA | EBITDA after adjustments for owner pay, one-time items and related-party terms. |
| SDE | Seller discretionary earnings, which add back the owner's total compensation. |
| DSCR | Debt service coverage ratio, cash flow divided by annual debt service. |
| WACC | Weighted average cost of capital. |
| Capitalization rate | Discount rate minus long-term growth. |
| Cash-free, debt-free | Transaction basis in which cash and funded debt stay with the seller. |
| Seller note | Financing provided by the seller, often on standby for SBA loans. |
| TTM | Trailing twelve months ending at the valuation date. |
Appendix C, glossary
Page 50
Appendix D
Qualifications of the Preparer
Chief prepares business valuations and Quality of Earnings reports for SBA acquisition lending. The firm's valuation work is reviewed by a principal before issue.
| Area | Practice |
|---|---|
| Independence | No contingent fees and no interest in the subject business. |
| Review | Preparer and reviewing principal sign each report. |
| Data | Sources recorded for every comparable and every adjustment. |
| Standards | Reports follow generally accepted valuation practice. |
Appendix D, qualifications
Page 51
Swipe, scroll, or use the arrows to turn pages.
SBA Quality of Earnings
The complete QoE report with every page rendered, built to meet applicable SBA requirements. Delivered in under 2.5 weeks.
SBA Quality of Earnings · Sample analysis
1 / 26
Chief
Illustrative example
Quality of Earnings report
Harbor Manufacturing Co.
Harbor Manufacturing Co.
- Prepared for
- SBA acquisition lender
- Review periods
- FY 2023 to FY 2025 and TTM
- Transaction
- Initial acquisition, change of ownership
- Status
- Illustrative example
- Report ID
- ···
Prepared by
Chief
Illustrative example for demonstration purposes only. Harbor Manufacturing is fictional and not a Chief client. No figures here describe a real transaction.
Cover
Page 1
Section 1
Transmittal Letter and Independence
To the credit officer: this report presents our Quality of Earnings analysis of Harbor Manufacturing Co., a fictional metal fabricator, in connection with a proposed acquisition financed in part by an SBA 7(a) loan.
Our work tested whether the earnings the seller reports are supportable, recurring and transferable to a new owner. We reconciled the financials to tax returns and bank activity, tested each adjustment against evidence, and isolated owner and related-party items. We did not audit or review the financial statements.
Independence
| Statement | Confirmed |
|---|---|
| No financial interest in the business, buyer or seller | Yes |
| Fee not contingent on the result or on loan approval | Yes |
| No prior services to the seller within three years | Yes |
| No relationship with the lender beyond this engagement | Yes |
| Findings are the preparer's own, not management's | Yes |
This report is built to meet applicable SBA acquisition lending documentation expectations and is intended for the engaging lender only.
| Signed | Role | Date |
|---|---|---|
| ··· | Preparer, Chief | Illustrative |
| ··· | Reviewing principal | Illustrative |
Transmittal letter
Page 2
Section 1, cont.
Table of Contents
Table of contents
Page 3
Section 2
Key Findings
Five findings matter most to the credit decision. Each is paired with the evidence behind it and the lender implication.
| # | Finding | Evidence | Lender implication |
|---|---|---|---|
| 1 | Normalized EBITDA is $811K against $615K reported | Ledger, payroll, invoices | Earnings base for coverage |
| 2 | $49K of proposed adjustments not supported | Bank statements, GL | Do not credit the $245K |
| 3 | Top five customers hold 39% of revenue | Sales ledger | Monitor Customer A at 12.4% |
| 4 | Deposits reconcile to revenue within 0.1% | Bank statements | Revenue is real and collected |
| 5 | Margin fell 150 bps over the periods | P&L by year | Stress coverage at lower margin |
Bridge at a glance
| $ in thousands | TTM |
|---|---|
| Reported EBITDA | 615 |
| Management proposed adjustments | +245 |
| Chief supported adjustments | +196 |
| Normalized EBITDA | 811 |
Key findings
Page 4
Section 3.1
Business Overview
Harbor Manufacturing Co. is a fictional custom metal fabrication shop founded in 2004, serving industrial equipment makers, construction suppliers and distributors. It operates from a leased 48,000 square foot facility with 52 full-time employees.
Transaction context
- •Buyer is an experienced operator acquiring 100% of the assets.
- •The seller will remain for a six-month transition.
- •Closing is subject to SBA loan approval and a market-rate lease.
- •A letter of intent was signed at $5.1M.
Business overview
Page 5
Section 3.2
Transaction Overview and SBA Applicability
Table 1: Transaction summary
| Item | Detail |
|---|---|
| Transaction type | Initial acquisition, change of ownership |
| Purchase price | $5.1M |
| Senior loan | $3.6M, SBA 7(a) |
| Seller note | $580K, standby |
| Buyer equity | $920K |
| Intended beneficiary | Lender of record |
Table 2: Applicability test
| Test | Result |
|---|---|
| SBA threshold | $3,000,000, tested before buyer equity or seller debt |
| Result | $5.1M meets or exceeds the threshold |
| QoE required | Yes, purchase meets the threshold |
| Reference | SOP 50 10 8.1 |
The report is built to meet applicable SBA requirements for a Quality of Earnings analysis. Final eligibility and the credit decision remain with the lender and SBA.
Transaction and SBA applicability
Page 6
Section 3.3 to 3.4
Scope, Procedures and Basis of Presentation
Procedures performed
- •Financial reconciliation to tax returns
- •Reported to adjusted EBITDA bridge
- •Cash proof from bank statements
- •Revenue and customer concentration review
- •Owner and related-party testing
- •Management interviews
- •Source document review
Procedures not performed
- •Audit or review of financials
- •Legal and regulatory diligence
- •Environmental and tax structuring
- •Fixed asset appraisal
- •Customer calls
- •Site inspection
- •Forward-looking forecast
Basis of presentation
Periods covered are FY 2023, FY 2024, FY 2025 and TTM. Figures are drawn from tax returns, financial statements, the general ledger and bank statements. Items outside the evidence provided are marked as open items in Appendix D.
| Item | Convention |
|---|---|
| Currency | US dollars |
| Units | $ in thousands unless stated |
| Basis | Accrual, tax-basis books |
| Fiscal year end | December 31 |
| Rounding | Totals may differ by $1K |
Scope and procedures
Page 7
Section 3.5
Quality of Earnings Summary
Reported EBITDA is reconciled to normalized EBITDA in one headline bridge. Management's proposed adjustments are shown separately from Chief's independently supported adjustments.
| $ in thousands | Proposed | Supported | Status |
|---|---|---|---|
| Owner compensation | +120 | +120 | Supported |
| One-time legal expense | +45 | +45 | Supported |
| Related-party rent | +35 | +35 | Supported |
| Non-recurring revenue | −22 | −22 | Supported |
| Vehicle and personal | +36 | +18 | Partial |
| Growth investment | +31 | 0 | Excluded |
| Total adjustments | +245 | +196 |
Reported EBITDA
$615K
Supported adjustments
+$196K
Normalized EBITDA
$811K
Of the six proposed adjustments, four are supported in full, one in part and one is excluded. Normalized EBITDA is 32% above reported.
QoE summary
Page 8
Section 3.6 to 3.7
Cash Proof and Revenue Quality Summary
3.6 Cash proof
- •Deposits and disbursements agree to books and tax returns within tolerance.
- •Variance of $12K on $9.35M expected deposits is 0.1%.
- •Tolerance applied is 0.5%.
- •No unexplained transfers were found.
3.7 Revenue quality
- •Top five customers represent 39% of TTM revenue.
- •One customer exceeds the 10% threshold.
- •About two thirds of revenue repeats yearly.
- •Seasonality peaks in the third quarter.
| Test | Result | Conclusion |
|---|---|---|
| Deposits to revenue | 0.1% variance | Within tolerance |
| Revenue to tax return | Agrees | Reconciled |
| Concentration above 10% | 1 customer | Flagged |
| Non-recurring revenue | $22K removed | Adjusted |
Figure 1: Customer share of TTM revenue
Cash proof and revenue summary
Page 9
Section 3.8
Other Diligence Considerations
Matters unresolved at issuance, and material limits on scope or data, are listed so the lender can decide how to treat them.
| Item | Description | Effect | Owner |
|---|---|---|---|
| Open | Fixed asset register not supplied | None on EBITDA | Seller |
| Open | Year-end inventory count not supplied | None on EBITDA | Seller |
| Limit | No customer contracts reviewed beyond top five | Concentration risk | Lender |
| Limit | No sales tax nexus review | Possible liability | Buyer counsel |
| Note | Related-party lease to be reset at close | Rent adjustment | Buyer |
How to use this page
Items marked Open are expected to close before funding. Items marked Limit are outside the scope of this engagement and are noted for the lender's file.
Other diligence considerations
Page 10
Section 4
Financial Reconciliation
Accountant financials, internal books and tax returns are tied out side by side. Every variance is explained in one line: amount, cause and resolution.
| $ in thousands | Accountant | Books | Tax return | Variance |
|---|---|---|---|---|
| FY 2023 revenue | 7,420 | 7,420 | 7,420 | 0 |
| FY 2024 revenue | 8,100 | 8,100 | 8,100 | 0 |
| FY 2025 revenue | 8,900 | 8,898 | 8,900 | (2) |
| FY 2023 net income | 380 | 380 | 377 | (3) |
| FY 2024 net income | 362 | 362 | 362 | 0 |
| FY 2025 net income | 331 | 331 | 331 | 0 |
| Variance | Amount | Cause | Resolution |
|---|---|---|---|
| FY 2025 books revenue | ($2K) | Late credit memo | Booked in January |
| FY 2023 tax net income | ($3K) | Meals limitation | Tax-only difference |
All variances are under $5K and are explained. Tax returns were used as the anchor for annual totals.
Financial reconciliation
Page 11
Section 5
Quality of Earnings: Reported to Adjusted Bridge
Figure 2: TTM reported to normalized EBITDA, $K
Table 3: Quality of earnings analysis
| $ in thousands | FY 2023 | FY 2024 | FY 2025 | TTM |
|---|---|---|---|---|
| Reported EBITDA | 708 | 688 | 652 | 615 |
| Owner compensation to market | 105 | 110 | 115 | 120 |
| One-time legal expense | – | – | 45 | 45 |
| Related-party rent to market | 20 | 25 | 30 | 35 |
| Non-recurring revenue | – | – | – | (22) |
| Vehicle and personal expenses | 14 | 16 | 17 | 18 |
| Total adjustments | 139 | 151 | 207 | 196 |
| Normalized EBITDA | 847 | 839 | 859 | 811 |
Reported to adjusted bridge
Page 12
Section 5, cont.
Quality of Earnings: Adjustment Detail
Each adjustment is keyed with a letter, tied to the bridge and supported by a paragraph.
| Key | Adjustment | TTM | Accounting basis | Economic rationale |
|---|---|---|---|---|
| A | Owner compensation | +120 | Payroll register | Seller pay $260K vs $140K replacement |
| B | One-time legal | +45 | Invoices, settlement | Closed dispute, no recurrence |
| C | Related-party rent | +35 | Lease, market study | $225K paid vs $190K market |
| D | Non-recurring revenue | −22 | Sales ledger | One-time equipment resale |
| E | Vehicle and personal | +18 | Bank, GL | Family vehicle costs only |
A. Owner compensation
The seller drew $260K in wages and bonus. A replacement general manager with comparable duties costs $140K including taxes, based on a regional compensation survey. The $120K difference is added back because the buyer will pay a market-rate manager.
C. Related-party rent
Harbor leases its facility from an entity the seller owns. A market comparison supports $190K. The buyer signs a market-rate lease at close, so the $35K excess is removed.
Adjustment detail
Page 13
Section 5, cont.
Independent Challenge of Management Adjustments
Each adjustment proposed by management or the broker was tested individually and marked accepted, rejected or partial.
| Adjustment | Proposed | Supported | Disposition | Reason |
|---|---|---|---|---|
| Owner compensation | +120 | +120 | Accepted | Payroll and survey agree |
| One-time legal | +45 | +45 | Accepted | Settlement closed |
| Related-party rent | +35 | +35 | Accepted | Market study supports |
| Non-recurring revenue | −22 | −22 | Accepted | Identified in the ledger |
| Vehicle and personal | +36 | +18 | Partial | Work truck stays in expense |
| Growth investment | +31 | 0 | Rejected | Recurs every period |
| Total | +245 | +196 | $49K not supported |
The $31K growth investment item was described by management as non-recurring. Trade-show and marketing spend of $82K, $91K and $98K across the last three periods shows it recurs.
Independent challenge of management adjustments
Page 14
Section 6
Cash Proof
Operating deposits were reconstructed from bank statements and reconciled separately to the income statement and to the tax return.
Table 4: Revenue to bank deposits, TTM, $K
| Line | Amount | Source category |
|---|---|---|
| Reported revenue | 9,400 | P&L |
| Less increase in receivables | (80) | Balance sheet |
| Plus increase in customer deposits | 30 | Balance sheet |
| Less other reconciling items | 0 | General ledger |
| Expected deposits | 9,350 |
Table 5: Result
| Item | Amount |
|---|---|
| Operating deposits per bank | 9,338 |
| Expected deposits | 9,350 |
| Unexplained difference | (12) |
| Difference as % of revenue | 0.1% |
| Tolerance applied | 0.5% |
The unexplained difference is well within tolerance. Transfers between accounts and loan proceeds were excluded from operating deposits.
Cash proof
Page 15
Section 7
Revenue Quality and Customer Concentration
Table 6: Customer concentration, TTM
| Customer | Revenue $K | Share | Threshold |
|---|---|---|---|
| Customer A | 1,166 | 12.4% | Above 10% |
| Customer B | 855 | 9.1% | Below |
| Customer C | 677 | 7.2% | Below |
| Customer D | 526 | 5.6% | Below |
| Customer E | 442 | 4.7% | Below |
| Customer F | 367 | 3.9% | Below |
| Customer G | 320 | 3.4% | Below |
| Customer H | 282 | 3.0% | Below |
| Customer I | 254 | 2.7% | Below |
| Customer J | 226 | 2.4% | Below |
| Top 10 | 5,114 | 54.4% |
Top five customers hold 39.0% of revenue. Customer A is the only account above the 10% threshold and is assessed for churn and contract continuity.
Revenue and concentration
Page 16
Section 7, cont.
Revenue Quality: Mix and Seasonality
Figure 3: Monthly revenue, TTM, $K
| Segment | Share | Recurring | Gross margin |
|---|---|---|---|
| Sheet metal fabrication | 46% | Mostly | 29.5% |
| Structural and plate | 28% | Project | 26.5% |
| Welded assemblies | 18% | Mostly | 28.0% |
| Finishing and coating | 8% | Mostly | 31.0% |
- •Third quarter is 26% of revenue against 24% in the first quarter.
- •Revenue by customer tenure: 68% from customers served three or more years.
- •Project work is concentrated in structural and plate.
Revenue mix and seasonality
Page 17
Section 8
Owner and Related-Party Analysis
| Item | Recorded | Market | Add-back | Benchmark |
|---|---|---|---|---|
| Owner compensation | 260 | 140 | 120 | Regional survey |
| Spouse payroll | 0 | 0 | 0 | None recorded |
| Related-party rent | 225 | 190 | 35 | Market study |
| Vehicle, family use | 36 | 18 | 18 | Bank statements |
| Owner health insurance | 14 | 14 | 0 | Retained as cost |
| Total | 173 |
Spouse and family payroll was tested and none was found. Owner health insurance stays in expense because the buyer will provide equivalent benefits.
Owner and related-party analysis
Page 18
Section 9
Lender Considerations: Debt Service Coverage
| $ in thousands | Reported | Adjusted |
|---|---|---|
| EBITDA | 615 | 811 |
| Annual debt service | 605 | 605 |
| DSCR | 1.02x | 1.34x |
Debt service build
| Instrument | Terms | Annual |
|---|---|---|
| SBA 7(a), $3.6M | 10.25%, 10 years | 593 |
| Seller note, $580K | 2%, standby | 12 |
| Total | 605 |
Figure 4: DSCR against the 1.25x minimum
Coverage on reported earnings is thin at 1.02x. Coverage on normalized earnings is 1.34x. A 10% earnings decline would fall below the lender's 1.25x minimum.
Debt service coverage
Page 19
Appendix A
Detailed QoE Adjustment Schedule
| $K | Jan | Feb | Mar | Apr | May | Jun |
|---|---|---|---|---|---|---|
| Owner compensation | 10 | 10 | 10 | 10 | 10 | 10 |
| One-time legal | 0 | 0 | 45 | 0 | 0 | 0 |
| Related-party rent | 3 | 3 | 3 | 3 | 3 | 3 |
| Non-recurring revenue | 0 | 0 | 0 | (22) | 0 | 0 |
| Vehicle and personal | 1 | 2 | 1 | 2 | 1 | 2 |
| Total | 14 | 15 | 59 | (7) | 14 | 15 |
| $K | Jul | Aug | Sep | Oct | Nov | Dec |
|---|---|---|---|---|---|---|
| Owner compensation | 10 | 10 | 10 | 10 | 10 | 10 |
| One-time legal | 0 | 0 | 0 | 0 | 0 | 0 |
| Related-party rent | 3 | 3 | 3 | 2 | 3 | 3 |
| Non-recurring revenue | 0 | 0 | 0 | 0 | 0 | 0 |
| Vehicle and personal | 2 | 1 | 2 | 2 | 1 | 2 |
| Total | 15 | 14 | 15 | 14 | 14 | 15 |
Appendix A, adjustment schedule
Page 20
Appendix A, detail
Source Trace: Vehicle and Personal Expenses
Management proposed
+$36K
Chief supported
+$18K
Conclusion
Partial
Documents reviewed
| Document | Period | Use |
|---|---|---|
| Bank statements | 12 months | Matched to ledger entries |
| General ledger, vehicle accounts | TTM | Identified candidate charges |
| Management explanation | Provided | Reference only, not support |
Line-level trace
| Ledger entry | Match | Class | Amount |
|---|---|---|---|
| Vehicle lease, family vehicle | Matched | Personal, add back | 10 |
| Vehicle insurance, family | Matched | Personal, add back | 4 |
| Fuel and maintenance, work truck | Matched | Operating, keep | 12 |
| Registration, work truck | Matched | Operating, keep | 4 |
| Fuel, family vehicle | Matched | Personal, add back | 4 |
| Unmatched charges | Not found | Excluded | 2 |
| Supported add-back | 18 |
Appendix A, source trace
Page 21
Appendix B
Monthly P&L: Revenue to EBITDA
| $K | Revenue | Gross profit | Opex ex D&A | EBITDA | Margin |
|---|---|---|---|---|---|
| Jan | 677 | 189 | 151 | 38 | 5.6% |
| Feb | 696 | 195 | 154 | 41 | 5.9% |
| Mar | 752 | 210 | 164 | 46 | 6.1% |
| Apr | 771 | 216 | 168 | 48 | 6.2% |
| May | 799 | 224 | 173 | 51 | 6.4% |
| Jun | 837 | 234 | 177 | 57 | 6.8% |
| Jul | 827 | 231 | 173 | 58 | 7.0% |
| Aug | 846 | 237 | 179 | 58 | 6.9% |
| Sep | 818 | 229 | 174 | 55 | 6.7% |
| Oct | 799 | 224 | 170 | 54 | 6.8% |
| Nov | 818 | 229 | 172 | 57 | 7.0% |
| Dec | 760 | 213 | 161 | 52 | 6.8% |
| TTM | 9,400 | 2,631 | 615 | 6.5% |
Appendix B, monthly P&L
Page 22
Appendix B, cont.
Monthly Quality of Earnings Walk
| $K | Reported EBITDA | Adjustments | Normalized | Cumulative |
|---|---|---|---|---|
| Jan | 38 | 14 | 52 | 52 |
| Feb | 41 | 15 | 56 | 108 |
| Mar | 46 | 59 | 105 | 213 |
| Apr | 48 | (7) | 41 | 254 |
| May | 51 | 14 | 65 | 319 |
| Jun | 57 | 15 | 72 | 391 |
| Jul | 58 | 15 | 73 | 464 |
| Aug | 58 | 14 | 72 | 536 |
| Sep | 55 | 15 | 70 | 606 |
| Oct | 54 | 14 | 68 | 674 |
| Nov | 57 | 14 | 71 | 745 |
| Dec | 52 | 14 | 66 | 811 |
| TTM | 615 | 196 | 811 |
Figure 5: Monthly normalized EBITDA, $K
Appendix B, monthly QoE
Page 23
Appendix C
Cash Proof Detail by Month
| $K | Revenue | Δ AR | Δ Deposits | Expected | Bank | Diff |
|---|---|---|---|---|---|---|
| Jan | 677 | (5) | 2 | 674 | 675 | 1 |
| Feb | 696 | (8) | 3 | 691 | 689 | (2) |
| Mar | 752 | (6) | 2 | 748 | 748 | 0 |
| Apr | 771 | (9) | 3 | 765 | 764 | (1) |
| May | 799 | (7) | 2 | 794 | 796 | 2 |
| Jun | 837 | (8) | 3 | 832 | 831 | (1) |
| Jul | 827 | (6) | 3 | 824 | 824 | 0 |
| Aug | 846 | (7) | 2 | 841 | 842 | 1 |
| Sep | 818 | (6) | 3 | 815 | 813 | (2) |
| Oct | 799 | (8) | 2 | 793 | 793 | 0 |
| Nov | 818 | (5) | 2 | 815 | 814 | (1) |
| Dec | 760 | (5) | 3 | 758 | 749 | (9) |
The monthly differences net to $12K under expected deposits across the year, matching the Section 6 conclusion.
Appendix C, proof of cash detail
Page 24
Appendix C, cont.
Customer Concentration and Tax Reconciliation Detail
Concentration trend, Top 5 share of revenue
| Customer | FY 2023 | FY 2024 | FY 2025 | TTM |
|---|---|---|---|---|
| Customer A | 10.8% | 11.5% | 12.0% | 12.4% |
| Customer B | 8.9% | 9.0% | 9.2% | 9.1% |
| Customer C | 6.8% | 7.0% | 7.1% | 7.2% |
| Customer D | 5.9% | 5.8% | 5.7% | 5.6% |
| Customer E | 4.5% | 4.6% | 4.7% | 4.7% |
| Top 5 | 36.9% | 37.9% | 38.7% | 39.0% |
Tax return reconciliation, $K
| Line | Return | Books | Difference |
|---|---|---|---|
| FY 2025 gross receipts | 8,900 | 8,898 | (2) |
| FY 2025 ordinary income | 331 | 331 | 0 |
| FY 2024 gross receipts | 8,100 | 8,100 | 0 |
| FY 2024 ordinary income | 362 | 362 | 0 |
Concentration has risen about two points in three years. The increase is driven by Customer A.
Appendix C, concentration and tax
Page 25
Appendix D
Source Documents, Open Items and Glossary
| Document | Period | Status |
|---|---|---|
| Accountant financials | FY 2023 to FY 2025 | Received |
| Tax returns | FY 2023 to FY 2025 | Received |
| Bank statements | TTM | Received |
| General ledger | TTM | Received |
| Payroll registers | TTM | Received |
| Facility lease | Current | Received |
| Fixed asset register | FY 2025 | Open |
| Inventory count | Year end | Open |
Glossary
| Term | Meaning |
|---|---|
| Normalized EBITDA | EBITDA after supported adjustments. |
| Proof of cash | Reconciliation of revenue to bank deposits. |
| Concentration | Share of revenue from the largest customers. |
| DSCR | Cash flow divided by annual debt service. |
Appendix D, sources and open items
Page 26
Swipe, scroll, or use the arrows to turn pages.
QoE + Detailed FDD
The full QoE plus the Detailed FDD schedules: net debt, working capital peg, and deeper revenue and KPI work.
QoE + Detailed FDD · Sample analysis
1 / 35
Chief
Illustrative example
Quality of Earnings report
Harbor Manufacturing Co.
Harbor Manufacturing Co.
- Prepared for
- SBA acquisition lender
- Review periods
- FY 2023 to FY 2025 and TTM
- Transaction
- Initial acquisition, change of ownership
- Status
- Illustrative example
- Report ID
- ···
Prepared by
Chief
Illustrative example for demonstration purposes only. Harbor Manufacturing is fictional and not a Chief client. No figures here describe a real transaction.
Cover
Page 1
Section 1
Transmittal Letter and Independence
To the credit officer: this report presents our Quality of Earnings analysis of Harbor Manufacturing Co., a fictional metal fabricator, in connection with a proposed acquisition financed in part by an SBA 7(a) loan.
Our work tested whether the earnings the seller reports are supportable, recurring and transferable to a new owner. We reconciled the financials to tax returns and bank activity, tested each adjustment against evidence, and isolated owner and related-party items. We did not audit or review the financial statements.
Independence
| Statement | Confirmed |
|---|---|
| No financial interest in the business, buyer or seller | Yes |
| Fee not contingent on the result or on loan approval | Yes |
| No prior services to the seller within three years | Yes |
| No relationship with the lender beyond this engagement | Yes |
| Findings are the preparer's own, not management's | Yes |
This report is built to meet applicable SBA acquisition lending documentation expectations and is intended for the engaging lender only.
| Signed | Role | Date |
|---|---|---|
| ··· | Preparer, Chief | Illustrative |
| ··· | Reviewing principal | Illustrative |
Transmittal letter
Page 2
Section 1, cont.
Table of Contents
Table of contents
Page 3
Section 2
Key Findings
Five findings matter most to the credit decision. Each is paired with the evidence behind it and the lender implication.
| # | Finding | Evidence | Lender implication |
|---|---|---|---|
| 1 | Normalized EBITDA is $811K against $615K reported | Ledger, payroll, invoices | Earnings base for coverage |
| 2 | $49K of proposed adjustments not supported | Bank statements, GL | Do not credit the $245K |
| 3 | Top five customers hold 39% of revenue | Sales ledger | Monitor Customer A at 12.4% |
| 4 | Deposits reconcile to revenue within 0.1% | Bank statements | Revenue is real and collected |
| 5 | Margin fell 150 bps over the periods | P&L by year | Stress coverage at lower margin |
Bridge at a glance
| $ in thousands | TTM |
|---|---|
| Reported EBITDA | 615 |
| Management proposed adjustments | +245 |
| Chief supported adjustments | +196 |
| Normalized EBITDA | 811 |
Key findings
Page 4
Section 3.1
Business Overview
Harbor Manufacturing Co. is a fictional custom metal fabrication shop founded in 2004, serving industrial equipment makers, construction suppliers and distributors. It operates from a leased 48,000 square foot facility with 52 full-time employees.
Transaction context
- •Buyer is an experienced operator acquiring 100% of the assets.
- •The seller will remain for a six-month transition.
- •Closing is subject to SBA loan approval and a market-rate lease.
- •A letter of intent was signed at $5.1M.
Business overview
Page 5
Section 3.2
Transaction Overview and SBA Applicability
Table 1: Transaction summary
| Item | Detail |
|---|---|
| Transaction type | Initial acquisition, change of ownership |
| Purchase price | $5.1M |
| Senior loan | $3.6M, SBA 7(a) |
| Seller note | $580K, standby |
| Buyer equity | $920K |
| Intended beneficiary | Lender of record |
Table 2: Applicability test
| Test | Result |
|---|---|
| SBA threshold | $3,000,000, tested before buyer equity or seller debt |
| Result | $5.1M meets or exceeds the threshold |
| QoE required | Yes, purchase meets the threshold |
| Reference | SOP 50 10 8.1 |
The report is built to meet applicable SBA requirements for a Quality of Earnings analysis. Final eligibility and the credit decision remain with the lender and SBA.
Transaction and SBA applicability
Page 6
Section 3.3 to 3.4
Scope, Procedures and Basis of Presentation
Procedures performed
- •Financial reconciliation to tax returns
- •Reported to adjusted EBITDA bridge
- •Cash proof from bank statements
- •Revenue and customer concentration review
- •Owner and related-party testing
- •Management interviews
- •Source document review
Procedures not performed
- •Audit or review of financials
- •Legal and regulatory diligence
- •Environmental and tax structuring
- •Fixed asset appraisal
- •Customer calls
- •Site inspection
- •Forward-looking forecast
Basis of presentation
Periods covered are FY 2023, FY 2024, FY 2025 and TTM. Figures are drawn from tax returns, financial statements, the general ledger and bank statements. Items outside the evidence provided are marked as open items in Appendix D.
| Item | Convention |
|---|---|
| Currency | US dollars |
| Units | $ in thousands unless stated |
| Basis | Accrual, tax-basis books |
| Fiscal year end | December 31 |
| Rounding | Totals may differ by $1K |
Scope and procedures
Page 7
Section 3.5
Quality of Earnings Summary
Reported EBITDA is reconciled to normalized EBITDA in one headline bridge. Management's proposed adjustments are shown separately from Chief's independently supported adjustments.
| $ in thousands | Proposed | Supported | Status |
|---|---|---|---|
| Owner compensation | +120 | +120 | Supported |
| One-time legal expense | +45 | +45 | Supported |
| Related-party rent | +35 | +35 | Supported |
| Non-recurring revenue | −22 | −22 | Supported |
| Vehicle and personal | +36 | +18 | Partial |
| Growth investment | +31 | 0 | Excluded |
| Total adjustments | +245 | +196 |
Reported EBITDA
$615K
Supported adjustments
+$196K
Normalized EBITDA
$811K
Of the six proposed adjustments, four are supported in full, one in part and one is excluded. Normalized EBITDA is 32% above reported.
QoE summary
Page 8
Section 3.6 to 3.7
Cash Proof and Revenue Quality Summary
3.6 Cash proof
- •Deposits and disbursements agree to books and tax returns within tolerance.
- •Variance of $12K on $9.35M expected deposits is 0.1%.
- •Tolerance applied is 0.5%.
- •No unexplained transfers were found.
3.7 Revenue quality
- •Top five customers represent 39% of TTM revenue.
- •One customer exceeds the 10% threshold.
- •About two thirds of revenue repeats yearly.
- •Seasonality peaks in the third quarter.
| Test | Result | Conclusion |
|---|---|---|
| Deposits to revenue | 0.1% variance | Within tolerance |
| Revenue to tax return | Agrees | Reconciled |
| Concentration above 10% | 1 customer | Flagged |
| Non-recurring revenue | $22K removed | Adjusted |
Figure 1: Customer share of TTM revenue
Cash proof and revenue summary
Page 9
Section 3.8
Other Diligence Considerations
Matters unresolved at issuance, and material limits on scope or data, are listed so the lender can decide how to treat them.
| Item | Description | Effect | Owner |
|---|---|---|---|
| Open | Fixed asset register not supplied | None on EBITDA | Seller |
| Open | Year-end inventory count not supplied | None on EBITDA | Seller |
| Limit | No customer contracts reviewed beyond top five | Concentration risk | Lender |
| Limit | No sales tax nexus review | Possible liability | Buyer counsel |
| Note | Related-party lease to be reset at close | Rent adjustment | Buyer |
How to use this page
Items marked Open are expected to close before funding. Items marked Limit are outside the scope of this engagement and are noted for the lender's file.
Other diligence considerations
Page 10
Section 4
Financial Reconciliation
Accountant financials, internal books and tax returns are tied out side by side. Every variance is explained in one line: amount, cause and resolution.
| $ in thousands | Accountant | Books | Tax return | Variance |
|---|---|---|---|---|
| FY 2023 revenue | 7,420 | 7,420 | 7,420 | 0 |
| FY 2024 revenue | 8,100 | 8,100 | 8,100 | 0 |
| FY 2025 revenue | 8,900 | 8,898 | 8,900 | (2) |
| FY 2023 net income | 380 | 380 | 377 | (3) |
| FY 2024 net income | 362 | 362 | 362 | 0 |
| FY 2025 net income | 331 | 331 | 331 | 0 |
| Variance | Amount | Cause | Resolution |
|---|---|---|---|
| FY 2025 books revenue | ($2K) | Late credit memo | Booked in January |
| FY 2023 tax net income | ($3K) | Meals limitation | Tax-only difference |
All variances are under $5K and are explained. Tax returns were used as the anchor for annual totals.
Financial reconciliation
Page 11
Section 5
Quality of Earnings: Reported to Adjusted Bridge
Figure 2: TTM reported to normalized EBITDA, $K
Table 3: Quality of earnings analysis
| $ in thousands | FY 2023 | FY 2024 | FY 2025 | TTM |
|---|---|---|---|---|
| Reported EBITDA | 708 | 688 | 652 | 615 |
| Owner compensation to market | 105 | 110 | 115 | 120 |
| One-time legal expense | – | – | 45 | 45 |
| Related-party rent to market | 20 | 25 | 30 | 35 |
| Non-recurring revenue | – | – | – | (22) |
| Vehicle and personal expenses | 14 | 16 | 17 | 18 |
| Total adjustments | 139 | 151 | 207 | 196 |
| Normalized EBITDA | 847 | 839 | 859 | 811 |
Reported to adjusted bridge
Page 12
Section 5, cont.
Quality of Earnings: Adjustment Detail
Each adjustment is keyed with a letter, tied to the bridge and supported by a paragraph.
| Key | Adjustment | TTM | Accounting basis | Economic rationale |
|---|---|---|---|---|
| A | Owner compensation | +120 | Payroll register | Seller pay $260K vs $140K replacement |
| B | One-time legal | +45 | Invoices, settlement | Closed dispute, no recurrence |
| C | Related-party rent | +35 | Lease, market study | $225K paid vs $190K market |
| D | Non-recurring revenue | −22 | Sales ledger | One-time equipment resale |
| E | Vehicle and personal | +18 | Bank, GL | Family vehicle costs only |
A. Owner compensation
The seller drew $260K in wages and bonus. A replacement general manager with comparable duties costs $140K including taxes, based on a regional compensation survey. The $120K difference is added back because the buyer will pay a market-rate manager.
C. Related-party rent
Harbor leases its facility from an entity the seller owns. A market comparison supports $190K. The buyer signs a market-rate lease at close, so the $35K excess is removed.
Adjustment detail
Page 13
Section 5, cont.
Independent Challenge of Management Adjustments
Each adjustment proposed by management or the broker was tested individually and marked accepted, rejected or partial.
| Adjustment | Proposed | Supported | Disposition | Reason |
|---|---|---|---|---|
| Owner compensation | +120 | +120 | Accepted | Payroll and survey agree |
| One-time legal | +45 | +45 | Accepted | Settlement closed |
| Related-party rent | +35 | +35 | Accepted | Market study supports |
| Non-recurring revenue | −22 | −22 | Accepted | Identified in the ledger |
| Vehicle and personal | +36 | +18 | Partial | Work truck stays in expense |
| Growth investment | +31 | 0 | Rejected | Recurs every period |
| Total | +245 | +196 | $49K not supported |
The $31K growth investment item was described by management as non-recurring. Trade-show and marketing spend of $82K, $91K and $98K across the last three periods shows it recurs.
Independent challenge of management adjustments
Page 14
Section 6
Cash Proof
Operating deposits were reconstructed from bank statements and reconciled separately to the income statement and to the tax return.
Table 4: Revenue to bank deposits, TTM, $K
| Line | Amount | Source category |
|---|---|---|
| Reported revenue | 9,400 | P&L |
| Less increase in receivables | (80) | Balance sheet |
| Plus increase in customer deposits | 30 | Balance sheet |
| Less other reconciling items | 0 | General ledger |
| Expected deposits | 9,350 |
Table 5: Result
| Item | Amount |
|---|---|
| Operating deposits per bank | 9,338 |
| Expected deposits | 9,350 |
| Unexplained difference | (12) |
| Difference as % of revenue | 0.1% |
| Tolerance applied | 0.5% |
The unexplained difference is well within tolerance. Transfers between accounts and loan proceeds were excluded from operating deposits.
Cash proof
Page 15
Section 7
Revenue Quality and Customer Concentration
Table 6: Customer concentration, TTM
| Customer | Revenue $K | Share | Threshold |
|---|---|---|---|
| Customer A | 1,166 | 12.4% | Above 10% |
| Customer B | 855 | 9.1% | Below |
| Customer C | 677 | 7.2% | Below |
| Customer D | 526 | 5.6% | Below |
| Customer E | 442 | 4.7% | Below |
| Customer F | 367 | 3.9% | Below |
| Customer G | 320 | 3.4% | Below |
| Customer H | 282 | 3.0% | Below |
| Customer I | 254 | 2.7% | Below |
| Customer J | 226 | 2.4% | Below |
| Top 10 | 5,114 | 54.4% |
Top five customers hold 39.0% of revenue. Customer A is the only account above the 10% threshold and is assessed for churn and contract continuity.
Revenue and concentration
Page 16
Section 7, cont.
Revenue Quality: Mix and Seasonality
Figure 3: Monthly revenue, TTM, $K
| Segment | Share | Recurring | Gross margin |
|---|---|---|---|
| Sheet metal fabrication | 46% | Mostly | 29.5% |
| Structural and plate | 28% | Project | 26.5% |
| Welded assemblies | 18% | Mostly | 28.0% |
| Finishing and coating | 8% | Mostly | 31.0% |
- •Third quarter is 26% of revenue against 24% in the first quarter.
- •Revenue by customer tenure: 68% from customers served three or more years.
- •Project work is concentrated in structural and plate.
Revenue mix and seasonality
Page 17
Section 8
Owner and Related-Party Analysis
| Item | Recorded | Market | Add-back | Benchmark |
|---|---|---|---|---|
| Owner compensation | 260 | 140 | 120 | Regional survey |
| Spouse payroll | 0 | 0 | 0 | None recorded |
| Related-party rent | 225 | 190 | 35 | Market study |
| Vehicle, family use | 36 | 18 | 18 | Bank statements |
| Owner health insurance | 14 | 14 | 0 | Retained as cost |
| Total | 173 |
Spouse and family payroll was tested and none was found. Owner health insurance stays in expense because the buyer will provide equivalent benefits.
Owner and related-party analysis
Page 18
Section 9
Lender Considerations: Debt Service Coverage
| $ in thousands | Reported | Adjusted |
|---|---|---|
| EBITDA | 615 | 811 |
| Annual debt service | 605 | 605 |
| DSCR | 1.02x | 1.34x |
Debt service build
| Instrument | Terms | Annual |
|---|---|---|
| SBA 7(a), $3.6M | 10.25%, 10 years | 593 |
| Seller note, $580K | 2%, standby | 12 |
| Total | 605 |
Figure 4: DSCR against the 1.25x minimum
Coverage on reported earnings is thin at 1.02x. Coverage on normalized earnings is 1.34x. A 10% earnings decline would fall below the lender's 1.25x minimum.
Debt service coverage
Page 19
Appendix A
Detailed QoE Adjustment Schedule
| $K | Jan | Feb | Mar | Apr | May | Jun |
|---|---|---|---|---|---|---|
| Owner compensation | 10 | 10 | 10 | 10 | 10 | 10 |
| One-time legal | 0 | 0 | 45 | 0 | 0 | 0 |
| Related-party rent | 3 | 3 | 3 | 3 | 3 | 3 |
| Non-recurring revenue | 0 | 0 | 0 | (22) | 0 | 0 |
| Vehicle and personal | 1 | 2 | 1 | 2 | 1 | 2 |
| Total | 14 | 15 | 59 | (7) | 14 | 15 |
| $K | Jul | Aug | Sep | Oct | Nov | Dec |
|---|---|---|---|---|---|---|
| Owner compensation | 10 | 10 | 10 | 10 | 10 | 10 |
| One-time legal | 0 | 0 | 0 | 0 | 0 | 0 |
| Related-party rent | 3 | 3 | 3 | 2 | 3 | 3 |
| Non-recurring revenue | 0 | 0 | 0 | 0 | 0 | 0 |
| Vehicle and personal | 2 | 1 | 2 | 2 | 1 | 2 |
| Total | 15 | 14 | 15 | 14 | 14 | 15 |
Appendix A, adjustment schedule
Page 20
Appendix A, detail
Source Trace: Vehicle and Personal Expenses
Management proposed
+$36K
Chief supported
+$18K
Conclusion
Partial
Documents reviewed
| Document | Period | Use |
|---|---|---|
| Bank statements | 12 months | Matched to ledger entries |
| General ledger, vehicle accounts | TTM | Identified candidate charges |
| Management explanation | Provided | Reference only, not support |
Line-level trace
| Ledger entry | Match | Class | Amount |
|---|---|---|---|
| Vehicle lease, family vehicle | Matched | Personal, add back | 10 |
| Vehicle insurance, family | Matched | Personal, add back | 4 |
| Fuel and maintenance, work truck | Matched | Operating, keep | 12 |
| Registration, work truck | Matched | Operating, keep | 4 |
| Fuel, family vehicle | Matched | Personal, add back | 4 |
| Unmatched charges | Not found | Excluded | 2 |
| Supported add-back | 18 |
Appendix A, source trace
Page 21
Appendix B
Monthly P&L: Revenue to EBITDA
| $K | Revenue | Gross profit | Opex ex D&A | EBITDA | Margin |
|---|---|---|---|---|---|
| Jan | 677 | 189 | 151 | 38 | 5.6% |
| Feb | 696 | 195 | 154 | 41 | 5.9% |
| Mar | 752 | 210 | 164 | 46 | 6.1% |
| Apr | 771 | 216 | 168 | 48 | 6.2% |
| May | 799 | 224 | 173 | 51 | 6.4% |
| Jun | 837 | 234 | 177 | 57 | 6.8% |
| Jul | 827 | 231 | 173 | 58 | 7.0% |
| Aug | 846 | 237 | 179 | 58 | 6.9% |
| Sep | 818 | 229 | 174 | 55 | 6.7% |
| Oct | 799 | 224 | 170 | 54 | 6.8% |
| Nov | 818 | 229 | 172 | 57 | 7.0% |
| Dec | 760 | 213 | 161 | 52 | 6.8% |
| TTM | 9,400 | 2,631 | 615 | 6.5% |
Appendix B, monthly P&L
Page 22
Appendix B, cont.
Monthly Quality of Earnings Walk
| $K | Reported EBITDA | Adjustments | Normalized | Cumulative |
|---|---|---|---|---|
| Jan | 38 | 14 | 52 | 52 |
| Feb | 41 | 15 | 56 | 108 |
| Mar | 46 | 59 | 105 | 213 |
| Apr | 48 | (7) | 41 | 254 |
| May | 51 | 14 | 65 | 319 |
| Jun | 57 | 15 | 72 | 391 |
| Jul | 58 | 15 | 73 | 464 |
| Aug | 58 | 14 | 72 | 536 |
| Sep | 55 | 15 | 70 | 606 |
| Oct | 54 | 14 | 68 | 674 |
| Nov | 57 | 14 | 71 | 745 |
| Dec | 52 | 14 | 66 | 811 |
| TTM | 615 | 196 | 811 |
Figure 5: Monthly normalized EBITDA, $K
Appendix B, monthly QoE
Page 23
Appendix C
Cash Proof Detail by Month
| $K | Revenue | Δ AR | Δ Deposits | Expected | Bank | Diff |
|---|---|---|---|---|---|---|
| Jan | 677 | (5) | 2 | 674 | 675 | 1 |
| Feb | 696 | (8) | 3 | 691 | 689 | (2) |
| Mar | 752 | (6) | 2 | 748 | 748 | 0 |
| Apr | 771 | (9) | 3 | 765 | 764 | (1) |
| May | 799 | (7) | 2 | 794 | 796 | 2 |
| Jun | 837 | (8) | 3 | 832 | 831 | (1) |
| Jul | 827 | (6) | 3 | 824 | 824 | 0 |
| Aug | 846 | (7) | 2 | 841 | 842 | 1 |
| Sep | 818 | (6) | 3 | 815 | 813 | (2) |
| Oct | 799 | (8) | 2 | 793 | 793 | 0 |
| Nov | 818 | (5) | 2 | 815 | 814 | (1) |
| Dec | 760 | (5) | 3 | 758 | 749 | (9) |
The monthly differences net to $12K under expected deposits across the year, matching the Section 6 conclusion.
Appendix C, proof of cash detail
Page 24
Appendix C, cont.
Customer Concentration and Tax Reconciliation Detail
Concentration trend, Top 5 share of revenue
| Customer | FY 2023 | FY 2024 | FY 2025 | TTM |
|---|---|---|---|---|
| Customer A | 10.8% | 11.5% | 12.0% | 12.4% |
| Customer B | 8.9% | 9.0% | 9.2% | 9.1% |
| Customer C | 6.8% | 7.0% | 7.1% | 7.2% |
| Customer D | 5.9% | 5.8% | 5.7% | 5.6% |
| Customer E | 4.5% | 4.6% | 4.7% | 4.7% |
| Top 5 | 36.9% | 37.9% | 38.7% | 39.0% |
Tax return reconciliation, $K
| Line | Return | Books | Difference |
|---|---|---|---|
| FY 2025 gross receipts | 8,900 | 8,898 | (2) |
| FY 2025 ordinary income | 331 | 331 | 0 |
| FY 2024 gross receipts | 8,100 | 8,100 | 0 |
| FY 2024 ordinary income | 362 | 362 | 0 |
Concentration has risen about two points in three years. The increase is driven by Customer A.
Appendix C, concentration and tax
Page 25
Appendix D
Source Documents, Open Items and Glossary
| Document | Period | Status |
|---|---|---|
| Accountant financials | FY 2023 to FY 2025 | Received |
| Tax returns | FY 2023 to FY 2025 | Received |
| Bank statements | TTM | Received |
| General ledger | TTM | Received |
| Payroll registers | TTM | Received |
| Facility lease | Current | Received |
| Fixed asset register | FY 2025 | Open |
| Inventory count | Year end | Open |
Glossary
| Term | Meaning |
|---|---|
| Normalized EBITDA | EBITDA after supported adjustments. |
| Proof of cash | Reconciliation of revenue to bank deposits. |
| Concentration | Share of revenue from the largest customers. |
| DSCR | Cash flow divided by annual debt service. |
Appendix D, sources and open items
Page 26
Sections 10 to 14
Detailed FDD / QoE Upgrade
The pages that follow are not part of the core SBA scope. They appear only in the Detailed FDD and QoE product, engaged separately when a client wants deeper support for working capital, debt-like items and operating analysis.
| Section | Topic | Output |
|---|---|---|
| 10 | Net working capital | Monthly schedule and peg |
| 11 | Net debt and debt-like items | Debt and cash-like schedule |
| 12 | Balance sheet diligence | Aging, inventory, accruals |
| 13 | Enhanced operating analysis | Monthly P&L, KPIs |
| 14 | Other transaction analysis | Forecast and budget tests |
FDD divider
Page 27
Section 10
Net Working Capital
Figure 6: Monthly net working capital, TTM, $K
Table 7: Quarter-end components, $K
| $K | Q1 | Q2 | Q3 | Q4 |
|---|---|---|---|---|
| Accounts receivable | 1,020 | 1,085 | 1,140 | 1,060 |
| Inventory | 1,310 | 1,380 | 1,450 | 1,340 |
| Other current assets | 96 | 98 | 102 | 99 |
| Accounts payable | (690) | (735) | (770) | (710) |
| Accrued liabilities | (210) | (220) | (230) | (215) |
| Net working capital | 1,526 | 1,608 | 1,692 | 1,574 |
Net working capital peaks in the third quarter as inventory and receivables build ahead of year-end shipments.
Net working capital
Page 28
Section 10, cont.
Net Working Capital Peg
Figure 7: Prior-year monthly NWC, $K
Table 8: Peg build
| Measure | $K |
|---|---|
| Average NWC, trailing 12 months | 1,600 |
| Average NWC, prior 12 months | 1,530 |
| Average NWC, trailing 24 months | 1,565 |
| One-time items removed | (38) |
| Seasonal peak, Q3 | 1,692 |
| Indicative peg | 1,600 |
The peg is set at the trailing-twelve-month average after removing one-time items. Seasonality means a closing in the third quarter would be above the peg and a closing in the first quarter below it.
Working capital peg
Page 29
Section 11
Net Debt, Debt-Like and Cash-Like Items
Table 9: Net debt schedule, $K
| Category | Item | Finding | Amount | Treatment |
|---|---|---|---|---|
| Debt | Equipment term loan | Funded debt | 810 | Paid at close |
| Debt | Revolving line of credit | Funded debt | 330 | Paid at close |
| Debt | Capital lease | Funded debt | 270 | Paid at close |
| Debt-like | Accrued bonuses | Earned, unpaid | 62 | Price adjustment |
| Debt-like | Unpaid vacation | Earned, unpaid | 38 | Price adjustment |
| Debt-like | Customer deposits | Obligation to deliver | 180 | Working capital |
| Related party | Seller entity rent | Accrued balance | 45 | Settled at close |
| Cash-like | Cash on hand | Operating | (410) | Seller keeps |
| Unrecorded | Sales tax exposure | Not quantified | ··· | Diligence item |
| Net debt and debt-like items | 1,325 |
Overlap is checked against net working capital and QoE adjustments so no item is counted twice in the price mechanism.
Net debt
Page 30
Section 12
Balance Sheet Diligence
Only the sub-areas relevant to this business appear. AR and AP aging, inventory and accruals were triggered by the transaction.
Table 10: Receivables aging at year end, $K
| Bucket | Amount | Share |
|---|---|---|
| Current | 742 | 70% |
| 1 to 30 days | 212 | 20% |
| 31 to 60 days | 74 | 7% |
| Over 60 days | 32 | 3% |
| Total | 1,060 | 100% |
Table 11: Inventory composition, $K
| Category | Amount | Share |
|---|---|---|
| Raw materials | 620 | 46% |
| Work in process | 410 | 31% |
| Finished goods | 230 | 17% |
| Reserve | (20) | −2% |
| Other | 100 | 8% |
| Total | 1,340 | 100% |
Balance sheet diligence
Page 31
Section 13
Enhanced Operating and Financial Analysis
Table 12: Operating KPIs
| KPI | FY 2024 | FY 2025 | TTM | Read |
|---|---|---|---|---|
| Shop utilization | 78% | 81% | 82% | Improving |
| Backlog, months | 2.4 | 2.7 | 2.9 | Healthy |
| Scrap rate | 2.6% | 2.4% | 2.3% | Improving |
| On-time delivery | 91% | 93% | 94% | Strong |
| Revenue per employee | $156K | $171K | $181K | Rising |
Table 13: Gross margin by line
| Line | FY 2024 | FY 2025 | TTM |
|---|---|---|---|
| Sheet metal | 31.0% | 30.0% | 29.5% |
| Structural and plate | 28.0% | 27.0% | 26.5% |
| Welded assemblies | 29.5% | 28.5% | 28.0% |
| Finishing | 32.0% | 31.5% | 31.0% |
Margin pressure is widespread across lines. Structural and plate work, the most material-intensive line, shows the steepest decline.
Operating analysis
Page 32
Section 14
Other Transaction-Specific Analysis
Table 14: Forecast versus actual
| $K | Budget | Actual | Variance |
|---|---|---|---|
| Revenue, FY 2025 | 9,100 | 8,900 | (200) |
| Gross profit, FY 2025 | 2,730 | 2,580 | (150) |
| EBITDA, FY 2025 | 720 | 652 | (68) |
| Revenue, TTM | 9,700 | 9,400 | (300) |
Management budgets overstated revenue by 2% to 3% and EBITDA by about 10%. The valuation therefore relies on TTM actuals rather than on the budget.
- •Budgets are prepared annually by the seller and not updated mid-year.
- •Variances are driven by material cost increases and timing of two projects.
- •A buyer forecast should start from TTM, not from the seller budget.
Other transaction analysis
Page 33
Appendix E
Detailed FDD Backup Schedules
Monthly NWC detail, TTM, $K
| Month | NWC | Month | NWC |
|---|---|---|---|
| Jan | 1,500 | Jul | 1,650 |
| Feb | 1,560 | Aug | 1,680 |
| Mar | 1,526 | Sep | 1,692 |
| Apr | 1,560 | Oct | 1,650 |
| May | 1,590 | Nov | 1,610 |
| Jun | 1,608 | Dec | 1,574 |
| Average | 1,600 |
Payables aging at year end, $K
| Bucket | Amount | Share |
|---|---|---|
| Current | 498 | 70% |
| 1 to 30 days | 142 | 20% |
| 31 to 60 days | 50 | 7% |
| Over 60 days | 20 | 3% |
| Total | 710 | 100% |
Appendix E, FDD schedules
Page 34
End of sample
This is an illustrative report.
Harbor Manufacturing is a fictional business. Every page here shows what a Chief report contains and how it is organized. No figure describes a real company or transaction.
End of sample
Page 35
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